It’s interesting how Microsoft Excel is loaded with tons of incredibly useful features – from various types of data charts and formulae galleries to editing tools, it has all the options to make our work much more streamlined and easier.
However, even though Excel has been around us for a
really long time now, still it has many features that most of us aren’t aware
of. According to Microsoft experts, these features can help us to enhance our
everyday productivity and efficiency at work.
But, what are those features? Well, let’s explore
together – In this article, we have come up with a complete list of the most
uncommon Excel tools that might interest you. So, without any further ado,
let’s get started!
1.
Sparklines
Sparklines were first launched in 2010. Up till now, it is
ranked as one of the most useful features in Excel that most of us know nothing
about. Basically, Sparkline is a
small chart that helps to enhance your data display. It provides the users with
an exact visual representation of trends in their set excel rows. For example,
you can use Sparklines to highlight
the data that you have inserted in your Excel rows and columns.
To make the best use of Sparklines, always try to place the Sparkline near your data as it gives an even more prominent look to
your inserted content. This feature can be specifically used to portray various
sets of increases and decreases in economical values or cycles, and also to
display data ranges in different colors, etc.
Interestingly, creating Sparklines is super-easy, all you need to do is just select your
data range and click on insert in the
data range. Once you are done, simply select your Sparklines type and enter your target range according to the
display preferences.
2.
Small and Large
Functions
Although most of us know about the MAX and MIN
options in Microsoft Excel, almost none of us have gotten our hands on the
Small and Large functions in Excel docs yet. These functions allow you to find
the first, second, or any other smallest, or largest value in your data chart.
Most of the time, this feature is used in salary
sheets, as it allows the analysts to search for data values that hold a
specific numeric position in Excel sheets.
Other than that, we have various other uses for this
feature as well. So, if you wish to know about it, then do not forget to check
out this mini-guide
by ExcelTABLE. It would help you to get a broader idea of Small and Large Excel
features in detail.
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3.
Conditional
Formatting
Conditional Formatting allows you to enjoy multiple
features at once. For example, it helps you to create heat maps, explore
interesting patterns to insert data, turn the table of content into your choice
of colors, etc.
If you wish to use the Conditional Formatting option in Microsoft Excel, simply select
your raw data and then direct to the Conditional
Formatting option given under the Home.
Now select the Color Scales as
per your specifications.
Once you have picked your color from the chart, you
will also be able to access color adjustment options via editing formatting
tools.
4.
Remove Duplicates
Microsoft Excel offers an amazing Duplicate Removal feature to its users
that allows you to clean and organize your data effectively.
Although this feature was launched in 2007, still it
is ranked among the top favorite options for many users up till now, especially
among the data analysts. The best part is that the duplicate removal feature is extremely easy to use. All you
need to do is just select your data, and click on Remove Duplicates under the Data
ribbon – it’s that simple.
Once you are done with it, Excel will automatically
skim through your text and remove any duplicated/repeated information from your
document easily.
5.
Slicers
Slicers can also be termed as visual filters, as they allow you to instantly narrow down your
data and enhance its visual representation in different formats. Although
Microsoft Slicer was first introduced in 2010, it became even more improved
after its major upgrade in 2013.
Generally, Slicers
are used in two formats – connected charts and raw data formats.
If you wish to add a Slicer in your Excel sheet, simply select your data range and head
to the ribbon. Now, click on insert >
slicer, and you are all done!
Sounds pretty easy, right?
6.
Print Optimization
Let’s admit it, most of us have problems while
printing directly from Excel sheets – isn’t it? Well, Microsoft understands
your concern too. Therefore, it provides you with easy printing options to
facilitate the process. For example, some of its key features include:
·
Print Preview
·
Adjusting
Margins
·
Fit to One Page
·
Printing Headers
·
Spreadsheet
Design
·
Print Selection
·
Portrait Vs
Landscape
Each of these options helps you to print your Excel
sheets as per your specifications, and liking.
Conclusion
Apart from the
above-mentioned benefits, Microsoft Excel provides us with tons of other
advantages as well like effective data analysis, detailed demographics and data
stats, etc.
Just in case, you wish to know more about the
additional features of Microsoft Excel, then do not forget to check out its
official website. It would not only provide you with its detailed
specifications and uses but also give you a quick overview of its application
in different areas.
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